Last Updated: 05/09/2025
This Privacy Policy describes how Monumental Notary Services ("we," "us," or "our") collects, uses, and shares information when you use our website Monumental Notary Services (the "Site") and related services. This Privacy Policy also describes your rights and choices regarding your personal information. This policy is designed to comply with Indiana law and federal regulations regarding data privacy and notary practices.
Contact Information: When you contact us through the Site, we may collect your name, email address, phone number, and other contact information you provide.
Notary Service Request Information: We may collect information related to your notary service requests, such as the type of document needing notarization, the location of the notarization (whether in person or remote online notarization [RON]), and the date and time of the notarization. We may also collect information about the document itself, such as the type of document (e.g., deed, power of attorney).
Payment Information: If you make purchases through our Site, we collect payment information, such as your credit card number, billing address, and other payment details. This information is processed by a secure payment processor, and we do not directly store your full credit card number on our servers.
User Account Information: If you create an account on our Site, we may collect your username, password, and other optional information you provide.
Usage Data: We automatically collect certain information about your use of the Site, including your IP address, browser type, operating system, referring URL, pages visited, and the dates and times you visit. We use this information to improve the Site and personalize your experience.
Cookies and Tracking Technologies: We use cookies, web beacons, and other tracking technologies to collect information about your browsing activity. You can manage your cookie preferences through your browser settings. For more information about our use of cookies, please see our Cookie Policy [Link to Cookie Policy – *Create this separately*].
Provide and Improve Notary Services: We use your information to process your notary service requests, schedule appointments, and communicate with you regarding your requests.
Communicate with You: We may use your email address to send you updates, newsletters, and promotional materials about our services. You can opt-out of these communications at any time.
Manage User Accounts: If you create an account, we use your information to manage your account and provide you with personalized services.
Improve the Site: We use the information we collect to analyze trends, improve the Site’s functionality, and personalize your experience.
Legal Compliance: We may use your information to comply with applicable laws and regulations, including responding to legal requests. As a notary service, we are committed to complying with Indiana Notary regulations.
Prevent Fraud: We may use your information to investigate and prevent fraud.
Third-Party Service Providers: We may share your information with third-party service providers who assist us in providing our services. These providers are contractually obligated to protect your information and adhere to applicable data privacy laws.
Notary Public(s): We may share your name and contact information with the notary public(s) providing your notarization services. The notary public(s) will use this information to complete your notarization request and comply with applicable laws.
Legal Authorities: We may disclose your information if required to do so by law or in response to a valid legal request.
Business Transfer: In the event of a merger, acquisition, or sale of all or a portion of our assets, your information may be transferred to the acquiring entity.
Affiliates: We may share information with our affiliates, if any, for internal purposes.
Identity Verification: For RON services, we utilize third-party identity verification services to ensure the authenticity of your identity and the security of the notarization process. The identity verification service will collect and process information such as your name, address, date of birth, and government-issued identification. This information is subject to the privacy policy of the third-party identity verification service [Link to Identity Verification Service Privacy Policy]. We utilize secure and reputable RON platforms that adhere to industry best practices.
Recording and Storage: RON notarizations are typically recorded and stored electronically for compliance purposes and for verification of the notarization process. We retain these recordings for [Duration - *Consult Indiana law for retention requirements*] in accordance with applicable laws.
Audio/Video Data: Your audio and video data during RON notarizations is handled with the same security protocols as your other personal data.
We are committed to complying with all applicable Indiana laws regarding notary practices and data privacy.
We adhere to the requirements of the Indiana Secretary of State's office regarding RON.
We take reasonable measures to protect your personal information from unauthorized access, use, or disclosure. However, no security system is impenetrable.
Access, Rectification, and Deletion: You have the right to access, rectify, or delete your personal information.
Opt-Out of Communications: You can opt-out of receiving marketing communications from us at any time.
California Residents: If you are a California resident, you have the right to request a copy of the personal information we collect about you and to request that we delete your personal information.
We may update this Privacy Policy from time to time. We will post any changes on our Site.
If you have any questions about this Privacy Policy, please contact us at:
Laura@MonumentalNotary.com
317-294-2037
While my work takes me to many different locations, I'm proud to call Indianapolis home. I've built many great relationships with professionals in many industries. If I can make an introduction for other services that you may need, don't hesitate to reach out!
I am not an attorney licensed to practice law in the State of Indiana or any other state. I am not allowed to draft legal records, advise on legal matters, or charge fees for legal services. This website is for informational purposes only, and nothing herein is intended to be legal advice.
